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For private beauty schools & training programs

Run the whole school.
From one tablet.

Student management, webcam-generated ID cards with barcodes, clock-in/out, tablet-signed waivers, inventory, sales — every daily operation a private school runs, in one custom-built system tailored to how you actually teach.

Typical investment
$3,500 – $6,500 one-time
Priced per module. Core + student management first; waivers / inventory / sales add on as needed.
your-school.com/admin/new-student
Enroll New Student · Step 2 of 3
Student ID · 2026
Your Beauty Academy
👤
Ana Gutierrez
Cosmetology · 1200h Program
SBA-2026-04187
Photo captured. Barcode auto-generated.

Card prints to your badge printer, or student downloads it to their phone (Apple Wallet / Google Pay).

A real operator scenario

A private beauty school in South Florida

A private cosmetology school with ~80 students across two programs. The front desk juggles paper sign-in sheets, a separate waiver folder, a Shopify store for product sales, and an Excel file for attendance hours (students need 1,200 hours to test). The office manager spends 4+ hours a week reconciling hours for state reporting. The owner doesn't trust the cloud systems he's been pitched.

We build the stack in modules so nothing breaks at once. First: student management. A new student comes in, front desk stands them in front of the camera, the app snaps a photo, generates a barcode, prints a branded ID card. Student keeps the physical card or saves it to their phone. From day one, clocking in to class means scanning that barcode at a tablet mounted near the entrance. Out comes the same scan. Hours accumulate automatically, reported by week, month, year — exportable to a spreadsheet the moment state audits show up.

Then we add the walk-in flow: client comes in for a haircut from the student salon, signs the waiver on an iPad, the front desk sells a shampoo on the way out, all ringing up in the same app. The owner checks his phone on a Sunday and sees exactly what his week looked like. No spreadsheets, no paper, no “where's the sign-in sheet for October?”

Everything included

Every daily operation a private school runs

Modules can be added in phases — start with student management, add waivers, sales, and inventory as budget allows.

1

Student Management & ID Generation

📸

Webcam ID capture

Front desk stands student in front of the camera, snaps a photo, enrollment complete. No separate “photo day”.

🪪

Auto-generated barcoded ID

Branded with your school colors. Prints to badge stock OR saves to student's Apple Wallet/Google Pay.

📝

Enrollment forms + documents

Custom forms per program (cosmetology, esthetics, nails) with document upload slots for ID, HS diploma, etc.

2

Barcode Clock-In & Attendance Reports

⏱️

Scan in, scan out

Student scans their ID barcode at the tablet near the entrance. Arrival and departure logged with second-level precision.

📅

Day / week / month / year view

Filter by individual student or by program. Weekly hours at a glance. Yearly totals for state reporting, ready to export.

📄

State-compliant report export

One-click CSV or PDF export of attendance for audits. Includes student name, ID, hours, dates — the format your state board wants.

3

Walk-In Clients & Tablet Waivers

✍️

iPad waiver signing

Client arrives for a cut, takes your iPad, reads the waiver, signs with their finger. PDF stored with client profile automatically.

🔁

Returning client lookup

Previous client? Front desk types their name — waiver auto-loads, only needs re-signing if the waiver version changed.

🎨

Service menu + assign student

Client picks a service from your menu, front desk assigns a student-in-training to perform it. Student gets the job on their station's tablet.

4

Sales, Inventory & All the Bells and Whistles

💳

Point of sale

Ring up products + services on the same tablet. Cash, card, Apple Pay, Zelle. Receipts email automatically.

📦

Inventory across products

Track what's on the shelf (shampoo, polish, kits) and what's in student supply closets. Low-stock alerts. Per-supplier ordering.

📊

Sales dashboard

Today's service revenue vs. product revenue. Top-selling service. Best student performers. Monthly trends.

🎁

Student + client loyalty

Points per service, birthday discount, referral bonuses. Optional — you decide when/if to turn it on.

👥

Instructor + office staff accounts

Role-based access: instructors see their students; front desk sees all; owner sees everything + money. No privacy leaks.

🔒

Data is YOURS

SQLite or Postgres, hosted on our IronGate server. Export your full database anytime. No SaaS lock-in.

Phased rollout

You don't have to buy all four modules at once

We scope in phases so you can see value before committing to the full build.

1

Student management + ID generation

Enroll, photograph, generate ID cards, basic student profiles.

~$2,000
2

Barcode clock-in + attendance reports

Scanner tablet, hours tracking, week/month/year reports, state-compliant export.

+$1,500
3

Walk-in clients + tablet waivers

Client intake, digital waivers, service booking, student assignment.

+$1,500
4

Sales, inventory, loyalty, reports

POS, product + supply inventory, dashboard, optional loyalty program.

+$1,500

Bundle all four: $3,500–$6,500 depending on customization. Hosted on our IronGate server for $49/mo.

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Ready to stop managing your school on paper?

Book a free call. Tell us your program hours requirement, your current enrollment process, and where paper is still in the loop. We'll map out what the first module looks like for your school.

Book a free 30-minute call